If you employ FMCSA drivers, you will need to report the list of drivers to the DOT Clearinghouse .
If you’re a TPA (Third Party Administrator) managing driver lists for employers, you can manage their Clearinghouse compliance.
To start, you must have a Clearinghouse account: go to the DOT website to create your account.
To output a list of drivers to an Excel Spreadsheet (in CSV format – Comma Separated Values) to submit to the Clearinghouse, you will have to export all the drivers in an account and remove any drivers that you don’t need to report.
To export the list, first find the client account, click the personnel management icon 
. When the management page opens, on the right, choose the option:
DOT ClearingHouse Query: Output Personnel to CSV file for a Query.
You can submit the entire CSV file to the DOT or edit the spreadsheet so only specific drivers are included.
Here are some frequent questions users ask about the DOT Clearinghouse:
What is the Clearinghouse?
The Clearinghouse is a secure online database that gives employers, the Federal Motor Carrier Safety Administration (FMCSA), State Driver Licensing Agencies (SDLAs), and State law enforcement personnel real-time information about commercial driver’s license (CDL) and commercial learner’s permit (CLP) holders’ drug and alcohol program violations.
The Clearinghouse contains records of violations of drug and alcohol prohibitions in 49 CFR Part 382, Subpart B, including positive drug or alcohol test results and test refusals. When a driver completes the return-to-duty (RTD) process and follow-up testing plan, this information is also recorded in the Clearinghouse.
Last Updated : January 08, 2020
Are employers required to query the Clearinghouse or report drug and alcohol program violations for drivers who do not hold a commercial driver’s license (CDL) or commercial learner’s permit (CLP)?
Only employers who employ drivers subject to the licensing requirements in 49 CFR Part 383 and the drug and alcohol testing requirements in 49 CFR Part 382 are required to query or report information in the Clearinghouse. However, employers of drivers not holding a CDL or CLP must still comply with the driver investigation requirements of § 391.23(e), which includes drug and alcohol violation history.
Last Updated : May 13, 2022
Can an employer or medical review officer (MRO) enter a drug and alcohol program violation in a CDL driver’s Clearinghouse record if the driver is not registered for the Clearinghouse?
Yes. When a violation is entered, the Clearinghouse associates it with a driver’s commercial driver’s license (CDL) information. This will be recorded even if the driver has not registered for the Clearinghouse. When an employer queries a driver’s information in the Clearinghouse (with the appropriate consent), they will enter the driver’s CDL information to verify if any violations are associated with that driver’s CDL.
A driver is required to enter their CDL information during their Clearinghouse registration. This allows them to view any violation or return-to-duty (RTD) information associated with their CDL.
Last Updated : January 08, 2020