When a random selection is completed, the page that shows the results of the selection provides options for a number of administrative reports, printed reports for the client and options to email the company contact.
The user can reopen that page for any previously generated random. On the main page click the Randoms shortcut icon:
When the page opens enter the calendar period when the random was generated and click the List Randoms button to list the randoms for the period specified as shown below. To open the random selection and review the participants selected and all the print options, click the first icon outlined in red below. From that page you can also choose the option to send an email to the company. To open the email page directly from the list below, click the second icon outlined in red.
Send the emailing: When you click the email option (second icon outlined in red above) the email control page will open with a list of contacts for the company. To send an email to the listed contact be sure their check-box is checked as shown below and click the email button (outlined in red below).
A new page opens with the message you can change to suit your communication style. There is no need to address the contact specifically – the email module will add their name to the salutation. The email page will allow you to enter your preferred greeting, e.g., Dear, and the email, in this example, when the email is sent, it would automatically say: Dear Deborah Webb.
After you review the message, and other options on the email page, click the proof button at the bottom on the left. The proof page will provide a preview of the email. At the bottom of the proof page, on the left, click the button: Send eMail(s), and you’re done. The user will also get a copy of the email send.